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Managing Prompts

Learn how to view, search, filter, edit, and delete prompts in your library.

Viewing Your Prompts​

Navigate to Prompts → My Prompts from the left sidebar to see your prompt library.

The prompts list displays:

  • Name: Prompt title with icons indicating special features (MCP-enabled, references, etc.)
  • Description: Brief summary of the prompt's purpose
  • Status: Draft (yellow badge) or Published (green badge)
  • Updated: Last modification date
  • Actions: View, Edit, and Delete buttons

Searching Prompts​

Use the search bar at the top of the Prompt Management page to find prompts quickly.

Search by:

  • Prompt name
  • Description text
  • Prompt content

Simply type your search term and the list updates instantly to show matching prompts.

Example searches:

  • "blog" - finds all blog-related prompts
  • "customer" - finds customer support and customer-facing prompts
  • "email" - finds all email template prompts

Filtering Prompts​

Use the filter dropdowns to narrow down your prompt list:

Filter by Status​

Click the All Status dropdown to filter by:

  • All Status: Show all prompts regardless of status
  • Draft: Show only work-in-progress prompts
  • Published: Show only finalized prompts

Use this to focus on prompts that need finishing or to view only production-ready templates.

Filter by Type​

Click the All Prompts dropdown to filter by prompt type or special characteristics.

Filter by Labels​

Click the All Labels dropdown to filter by assigned labels.

If you've organized your prompts with labels like marketing, engineering, or email, you can quickly view all prompts with a specific label.

Advanced Filtering​

Click the filter icon on the far right to access additional filtering options.

Sorting Prompts​

Click any column header to sort the prompt list:

  • Name: Alphabetical order (A-Z or Z-A)
  • Status: Group by Draft or Published
  • Updated: Most recent or oldest first

The currently sorted column displays an arrow indicator showing the sort direction.

Editing Prompts​

To modify an existing prompt:

  1. Locate the prompt in your list (use search/filter if needed)
  2. Click the Edit button (pencil icon) in the Actions column
  3. Make changes to:
    • Title
    • Content
    • Description
    • Labels
    • Status
    • MCP availability
    • Slug
  4. Click Save as Draft or change status to Published and save

The prompt editor is identical to the creation interface, so all the same features are available.

Deleting Prompts​

To permanently remove a prompt:

  1. Locate the prompt in your list
  2. Click the Delete button (trash icon) in the Actions column
  3. Confirm deletion in the dialog that appears

Warning: Deleted prompts cannot be recovered. If other prompts reference the deleted prompt using the @ syntax, those references will fail to resolve.

Before Deleting​

Check if the prompt is:

  • Referenced by other prompts (use search to find references like @prompt-slug)
  • Being used in active workflows
  • Enabled for MCP access by external tools

Consider changing the status to Draft instead of deleting if you might need the prompt later.

Viewing Prompt Details​

To view a prompt without editing:

  1. Click the View button (eye icon) in the Actions column
  2. Review the prompt content and settings in read-only mode
  3. Click Back to Prompts or use your browser's back button to return to the list

This is useful for:

  • Quickly checking prompt content
  • Copying prompt text to use elsewhere
  • Verifying settings without risk of accidental changes

Bulk Operations​

While individual prompt management is straightforward, you can work more efficiently with multiple prompts:

Checkbox Selection Click the checkbox at the start of each row to select multiple prompts. This prepares prompts for bulk operations (feature availability may vary).

Organizing Your Library​

Using Labels Effectively​

Create a labeling system that matches your workflow:

By Domain

  • marketing, engineering, support, sales

By Format

  • email, blog, social-media, documentation

By Complexity

  • beginner, advanced, template

By Project

  • project-alpha, client-xyz, internal

Example organization: A blog writing prompt might have labels: marketing, blog, template

Naming Conventions​

Use clear, descriptive titles that indicate:

  • Purpose: What the prompt does
  • Domain: What area it applies to
  • Format: What type of output it generates

Good Examples:

  • "Blog Post Outline - Tech Industry"
  • "Code Review - Security Focus"
  • "Email Template - Customer Onboarding"

Poor Examples:

  • "Prompt 1"
  • "Test"
  • "asdfasdf"

Draft vs Published Workflow​

Use Drafts For:

  • Experimenting with new prompt ideas
  • Testing different phrasings
  • Collecting work-in-progress templates
  • Collaborating on prompt development

Use Published For:

  • Production-ready templates
  • Shared team resources
  • MCP-accessible prompts
  • Client-facing templates

Best Practice: Create new versions as drafts while keeping the published version stable. Test thoroughly before promoting drafts to published.

Maintaining Your Library​

Regular maintenance keeps your prompt library useful and organized:

Regular Cleanup (monthly or quarterly)

  • Archive or delete unused prompts
  • Update outdated instructions
  • Consolidate similar prompts
  • Remove test prompts

Version Documentation

  • Update descriptions when making significant changes
  • Note breaking changes in the prompt content itself
  • Consider creating a new prompt for major revisions rather than editing the original

Quality Checks

  • Test prompts periodically to ensure they still produce desired results
  • Update prompts as AI models evolve
  • Refine variable names and instructions based on usage experience

Load Template Feature​

When creating or editing a prompt, use the Load Template button to:

  • Import content from an existing prompt
  • Start with a pre-built template structure
  • Quickly duplicate and modify existing prompts

This speeds up prompt creation by building on proven templates.

Next Steps​